92% of U.S. employees really feel that they may collaborate higher with their colleagues.
Managing a number of initiatives without delay, delegating duties, and collaborating throughout groups is troublesome on a superb day — however can turn into downright not possible when unexpected obstacles get in the way in which. The info proves that undertaking administration is not any stroll within the park for many of us.
When that impacts the enterprise, it turns into a good greater drawback. Miscommunication and inefficiencies in your undertaking administration course of can result in complicated and anxious experiences in your staff. It may possibly hinder your organization’s skill to fulfill your purchasers’ wants or hit end-of-year targets.
Luckily, there are many free undertaking administration apps to maintain your workforce on observe with out breaking the financial institution.
Challenge Administration App
A undertaking administration app is a software program that’s used to plan initiatives, observe duties, create to-do lists, automate workflows, allocate assets, assign undertaking managers, and set up undertaking timelines and deadlines in a single unified, collaborative interface.
In a free undertaking administration device, you’ll sometimes be capable of create varied initiatives, come-up with to-do lists, assign duties to workforce members, and observe a undertaking’s progress till completion. Paid undertaking administration instruments supply extra storage, extra initiatives, and extra seats for the workforce. However for small groups, a free undertaking administration device will do the trick.
The low buy-in makes it a pure alternative. With free undertaking administration software program, your workforce can collaborate a lot better, decreasing the danger of miscommunications and holding everybody up to the mark on team-wide initiatives. It’s additionally useful for particular person workforce members. They’ll use it to spice up their productiveness and guarantee they’re on observe.
To streamline your course of and guarantee everybody in your workforce is on the identical web page, check out these distinctive free undertaking administration instruments.
Free Challenge Administration Software program
- Challenge.co
- Toggl Plan
- ClickUp
- nTask
- Teamwork
- Freedcamp
- Asana
- Monday.com
- Wrike
- Paymo
- Trello
- Todoist
- MeisterTask
- Bitrix24
- Airtable
- ProofHub
1. Challenge.co
Challenge.co is a client-facing undertaking administration system that connects your workforce along with your purchasers’ groups in a single place. Each bit of labor you do will be arrange as its personal undertaking, with its personal dialogue feed, notes, duties, workforce, and funds. You can too report time spent on every undertaking.
A wide range of completely different activity and undertaking views can be found, together with calendar, scheduler, and Kanban view — to provide you an outline of the work that is taking place inside your workforce.
Options embody:
- Potential to shortly add/invite each inner and exterior customers
- Dialogue feed for every undertaking — with e mail alerts (and the power to answer by e mail with out logging in)
- Number of activity views — which will be filtered — giving your complete workforce, every division, and even particular person customers their each day/weekly activity lists
- Reporting instruments that measure your most and least worthwhile or environment friendly initiatives
- Potential to combine fee options and shortly, securely take card funds by means of the system
Pricing: Free for 14 days; $10/consumer/month
2. Wrike
Wrike stands out as an distinctive undertaking administration device for groups who need the choice to customise workflows and edit and revise initiatives from inside the platform itself. The device affords the power to paint code and layer calendars, and its cell app permits colleagues to replace undertaking data on-the-go. You’ll be able to add feedback to sections, movies, or paperwork, and create customized fields to export information most related to your organization.
Options embody:
- Safety measures to make sure solely approved personnel can entry data
- Exercise Stream to permit undertaking managers to micromanage small duties, see actions in chronological order, and tag workforce members
- The choice to unfollow actions to declutter your individual private Stream
- E mail and calendar synchronization
- Constructed-in enhancing and approval options
Pricing: Free; $9.80/consumer/month (Skilled); $24.80/consumer/month (Enterprise); Customized (Enterprise)
3. Toggl Plan
Toggl Plan is an efficient undertaking administration device to automate your activity delegation course of and visualize which undertaking duties have been accomplished, and which have not. In case your workforce usually collaborates with different departments on initiatives, this is likely to be a great tool for you.
Options embody:
- Gantt-chart visualization to trace essential deadlines and initiatives
- Integrations with Slack, Github, Evernote, and others
- Group collaboration possibility by means of shared calendars and activity notes
Pricing: Free for 14 days; $8/consumer/month (Group); $13.35/consumer/month (Enterprise)
4. ClickUp
ClickUp gives just a few spectacular options to customise the all-in-one undertaking administration device to fit your workforce members, together with the choice for every consumer to decide on certainly one of three other ways to view their initiatives and duties relying on particular person choice. In case your advertising workforce overlaps with gross sales, design, or growth, that is an efficient resolution, because it gives options for all of these 4 groups.
Options embody:
- Integrates with HubSpot (Might require a paid account)
- The flexibility to arrange your initiatives primarily based on precedence, and assign duties to teams
- The choice to set targets to remind groups what they’re aiming to perform
- Google Calendar two-way sync
- A simple strategy to filter, search, type, and customise choices for managing particular duties
- Exercise stream with mentions functionality
- Picture mockups
- 57 built-in apps
Pricing: Free; $5/consumer/month
5. nTask
One other free software program that comes with a wide range of options for undertaking and activity managers is nTask. This program has a few free-range instruments for anybody seeking to work as a person or an expert undertaking supervisor.
nTask helps a number of initiatives and activity creation. Customers can even outline workforce chief roles, price range, milestone and time monitoring standards which might be particular to related initiatives. Understanding the wants of superior undertaking managers, nTask additionally affords an interactive Gantt chart function. It may be customized by a easy drag and drop mechanism to align the undertaking to ongoing real-life adjustments.
Options embody:
- A strong in-app collaboration system
- Integration with Slack and lots of different third-party apps
- The flexibility to ask stakeholders to view ongoing initiatives
- Useful resource administration
- Group administration through an admin-controlled course of
- A number of workspaces devoted to completely different initiatives and duties
6. Teamwork
Teamwork is a undertaking administration software program and collaboration platform that helps in-house and distant groups keep organized and productive. Every undertaking permits you to simply add information, assign duties and deadlines, and chat with teammates. By centralizing your undertaking data, you possibly can assist eradicate extra misunderstandings and missed deadlines.
Options embody:
- Simple integration with HubSpot (Might require a paid account)
- Teamwork Chat Instantaneous Messenger that can assist you keep in your workflow and be best
- Time monitoring to grasp capability and the place a workforce spends their time
- Dashboards, Substasks, and Milestones to assist observe progress of initiatives
Pricing: Free; $10/consumer/month (Ship); $18/consumer/month (Develop); Customized (Enterprise
7. Freedcamp
Freedcamp is a feature-rich undertaking administration device that is designed for private {and professional} use. Every undertaking has its personal duties, milestones, information, discussions, and timelines, in addition to a difficulty tracker and calendar. The dashboard offers you a transparent, concise overview of what is going on on in your workforce, together with exercise, initiatives, and duties.
Options embody:
- Message-board dialogue feed, with the power to create and perform discussions on any matter
- Highly effective calendar view that lays out all upcoming occasions
- Third-party integrations together with Google Drive, Google Calendar, Dropbox and extra
8. Asana
Asana, one of the well-known undertaking administration options, has a clear and user-friendly interface. The all-in-one device permits you to create boards to visualise which stage your undertaking is in, and use reporting to maintain observe of completed duties and duties that want your consideration.
Options embody:
- The flexibility to create templates to automate mundane duties
- The flexibility to collaborate and share data throughout the workforce, privately and securely
- The choice to set safety controls and designate admins
- Over 100 integrations for a extra environment friendly start-to-finish course of
- The flexibility to create customized undertaking fields, share paperwork, and filter duties
- HubSpot integration for seamless syncing of workflows and get in touch with exercise
9. Monday.com
Monday.com, a undertaking administration device that additionally affords HR and IT instruments, lets you create workforce member standing updates so your distant and versatile groups know their coworkers’ schedules. It lets you simply entry undertaking updates at-a-glance in order that nothing falls between the cracks.
Options embody:
- Customizable workflows to prioritize your workforce’s wants and care for menial duties
- Gantt chart for visualizing due dates and undertaking timelines
- Integrations with standard instruments reminiscent of Slack, Microsoft Groups, and Google Calendar
- Group member standing updates for distant or versatile workforce members
- HubSpot integration so that everybody can collaborate on contact and deal administration (Might require a paid plan)
10. Paymo
Paymo’s free model solely permits entry for one consumer, however in case you’ve received a small workforce otherwise you’re a freelancer, this might be an environment friendly possibility for monitoring billable hours and invoicing purchasers. Together with monitoring funds, Paymo additionally lets you manage undertaking timelines, create to-do lists, and keep on high of your budgets for a number of initiatives without delay.
Options embody:
- Kanban boards for simple, at-a-glance undertaking updates
- Time monitoring to maintain everybody on the identical schedule
- File sharing and Adobe CC extension for simple sharing of belongings
- Timesheet reporting to maintain stakeholders within the loop
- Challenge templates to jumpstart initiatives with a click on
Pricing: Free; $9.95/consumer/month (Small Workplace); $15.79/consumer/month (Enterprise)
11. Trello
Trello is a drag-and-drop device that permits you to transfer initiatives — private, or skilled — by means of workflow levels, all the way in which to completion.
You outline what these levels are — whether or not it is work undertaking statuses like ‘On Maintain,’ or private undertaking classes like ‘Issues to purchase!’ — with duties represented as ‘playing cards.’ Every card will be given a reputation, assigned to a person, given a due date — and have information, reminiscent of photos, hooked up to it.
Options embody:
- Templates for a variety of various undertaking varieties, from enterprise to training to non-public productiveness
- Potential so as to add attachments reminiscent of photos to any card on any board
- Customise your workflow levels to replicate your precise course of
- Easy drag-and-drop motion of playing cards by means of workflow levels
- HubSpot integration for syncing advertising, gross sales, and repair workflows into to-do lists (Might require a paid plan)
Pricing: Free; $10/consumer/month; Customized (Enterprise)
12. Todoist
Todoist is an easy however highly effective device that permits you to create highly effective, interactive to-do lists. To-do objects will be assigned precedence ranges, assigned to folks in your workforce and flagged — with customizable reminders (though these are a premium function). Actionable objects can be categorised into completely different initiatives, making a easy, simply comprehensible construction the place every ‘record’ has a title (undertaking title) and a collection of actions. This all makes it an especially versatile, customizable device to get work carried out.
Options embody:
- Template lists to encourage and information you
- Recurring due dates for usually recurring duties
- Productiveness visualizations and ‘Karma’ factors for accomplished duties and streaks
- Labels, notification and dialogue feeds to maintain you organized
- Integrates with HubSpot (Might require a paid account)
Pricing: Free; $3/consumer/month (Professional); $5/consumer/month (Enterprise)
13. MeisterTask
MeisterTask is a undertaking administration device that lets you create Kanban boards, set recurring duties, observe undertaking instances, and create customized fields. You’ll be able to mechanically import information from different instruments reminiscent of Trello and Asana, permitting you to get instantly to work with out dropping time.
Options embody:
- As much as 3 initiatives on the free model
- File attachments for initiatives
- Customized undertaking icons to make duties stand out
- Time monitoring in order that no deadlines fall by means of the cracks
14. Bitrix24
Britrix24’s undertaking administration software program contains Kanban boards, Gantt charts, activity counters for simple prioritization, and experiences for analyzing the time intensiveness of various duties. You can too create to-do lists inside duties.
Options embody:
- Recurring duties for simple activity creation and automation
- Integration with Billable Hours, which is very helpful in case you work with freelancers
- Activity statuses to simply hold observe of progress
- Month-to-month experiences on time spent on duties
15. Airtable
Airtable is a customizable spreadsheet and database app that can be utilized to create a undertaking administration device in your workforce. Its undertaking tracker template lets you simply handle initiatives in a well-recognized spreadsheet-like surroundings, making it supreme for Excel and Google Sheets fanatics.
Options embody:
- Subtask creation inside duties
- Potential to assign duties and set up time estimates
- Extra templates for holding distant groups aligned, reminiscent of a workforce hub and asset tracker
- Extremely customizable for various groups
- Integration with standard instruments reminiscent of HubSpot, Asana, Dropbox, Google Workspace, and Slack
Pricing: Free; $10/consumer/month (Plus); $20/consumer/month (Professional); Customized (Enterprise)
16. ProofHub
ProofHub is a undertaking administration and workforce collaboration software program that permits undertaking managers to keep up full management over their duties, groups, initiatives, and communication. Managers can assign duties and deadlines to workforce members and simply maneuver between easy to-do lists and agile kanban boards which might be customizable.
ProofHub has a notes function and a devoted discussions part to retailer your essential data and perform real-time conversations along with your workforce members. Get real-time notifications every time somebody makes an replace to a ticket.
Options embody:
- On-line proofing device to overview information and annotate design information utilizing markup instruments
- In-built chat utility to attach with workforce members
- Varied undertaking views together with Kanban boards, Desk View, and sturdy Gantt charts
- Time tracker and timesheets to maintain observe of your workforce’s timelines
- Challenge experiences with an in depth overview of total undertaking progress
- Me-view and an exercise tracker to maintain observe of your duties and workforce actions
- Challenge calendar with occasions, milestones, and deadlines
Pricing: $45/month (Important), $89/month (Final Management)
Challenge Administration in HubSpot
In the event you’re a HubSpot consumer, it’s possible you’ll have already got what it’s worthwhile to handle your groups and to-do’s.
For instance, our free CRM contains activity administration software program that Gross sales and Service groups can use to trace, handle, and report on ongoing actions.
Options embody:
- A personalised dashboard with an outline of duties, conferences, and contacts.
- Sync your calendar and contacts inside your CRM.
- Add new duties proper out of your to-do record, e mail inbox, or workflows.
- View insights on exercise progress– together with metrics like calls made, offers created, and actions accomplished.
Get Began with the Activity Administration Instrument
Entrepreneurs with Advertising and marketing Hub Skilled or above can use the Campaigns device to do comparable administration geared towards advertising duties. You’ll be able to create duties, share feedback, and observe your work in a calendar view. The device can be utilized to handle your campaigns, adverts, occasions, and different customizable initiatives all from one place.
It may possibly additionally assist align your Gross sales and Advertising and marketing groups by giving each entry to real-time reporting on marketing campaign efficiency.
Lastly, lots of your favourite undertaking administration instruments can combine with a CRM like HubSpot. (Relying on the device, this will likely require a paid account.) This could supercharge your Gross sales, Service, and Advertising and marketing groups by mechanically connecting your buyer information to your initiatives and duties.
Some ways in which HubSpot customers do that embody:
- Robotically creating new duties or occasions out of shape submissions
- Producing follow-up reminders after reside occasions
- Handing off initiatives between groups primarily based on deal stage
Streamline Workflows with a Challenge Administration Instrument
Utilizing a undertaking administration app will empower your workforce to work extra effectively and collaborate extra seamlessly. With hurdles out of the way in which, you possibly can assure that your workforce can give attention to what issues: bringing in additional leads, promoting to extra prospects, and empowering extra prospects to develop alongside your small business.
Editor’s observe: This publish was initially printed in August 2018 and has been up to date for comprehensiveness.
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